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April 4, 2006
If you're like most Outlook users, you receive between 20-30 emails a day (if not
more) asking for a reply or action. That can quickly add up and clutter your inbox
with things to remember, especially with everything else you need to do that day.
Keeping track of the emails you need to follow up on can be a task in itself, and
before too long some of those tasks can go overlooked or forgotten.
Outlook 2003 includes a new feature that allows you to flag an email message for
follow-up, but this can be quite limiting. Moreover, if you are using an older version
of Outlook, this feature isn't available. Wouldn't it be great if you could just
quickly turn an email into an appointment or task in Microsoft Outlook? Well, believe
it or not you can do this using Outlook's built-in functionality.
Read below to learn how to perform this time-saving tip...
1. Click on the email you want to convert to a task.
2. Holding down the left mouse key, drag the email to your Tasks folder and drop
it.
3. The new task dialog will appear with the email subject in the task Subject
line. Edit the task with information you want by changing the subject
; setting a start date , due date and reminder date;
etc.
4. Once you have the task information set the way you want, click the Save and
Close button.
Turn an Outlook email into an appointment on your calendar:
Simply follow the same steps shown above to turn an Outlook email into an appointment.
However, instead of dropping the email on your Outlook task folder, drop it on your
Outlook calendar folder instead.
Easy enough, right? This simple hint should save time and frustration during those
busy days at the office. Be sure to read next month's newsletter, when we will expose
another great trick for using Outlook.
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Corporation in the United States and/or other countries.
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